OSHA 300A (Staffing) Report

The OSHA 300A (Staffing) report is very similar to the standard OSHA 300A report. Like the standard version of the report, the OSHA 300A (Staffing) report is a summary of work-related injuries and illnesses. It tallies the number of cases and total days away, restricted, or transferred. However, the filter settings on the report configuration page (i.e., the OSHA 300A (Staffing) filter page) have been modified to only display fields pertinent to staffing placement. As a result, the Contract Type, Summarize By Account, Include Terminated Clients, and Hide Location Name fields have been removed and the Client Options field has been renamed to Location Options.

Before you produce the OSHA Logs, these areas must have accurate data: WC Claims, RTW Records, and Locations.

Get the OSHA Location Totals

Before you run the OSHA 300A(Staffing) report for each client, you need to obtain the location totals from PrismHR. To run totals for a single client, you execute the Request OSHA Location Totals action item in the Action Center on the Client Master. This checks the Retrieve OSHA Location Totals (Import) field on the Client Location dataform for each location in the workspace. Every 15 minutes the PrismHR Import OSHA Location Data CLIENT scheduled process runs. The scheduled process evaluates the setting on the Retrieve OSHA Location Totals (Import) field. If the field is checked, the scheduled process retrieves totals for the current year from PrismHR

To request OSHA location totals:

  1. Open the Client Master.

  2. In the Action Center, under Workflow, click Request OSHA Location Totals.

The system checks the Retrieve OSHA Location Totals (Import) field on the Client Location dataform for each location in the workspace.

Note:  In addition to using the PrismHR Import OSHA Location Data CLIENT scheduled process to generate location totals, the system can generate location totals by using another scheduled process. The scheduled process PrismHR Import OSHA Location Data generates location totals for the previous one, two, or three years. See Scheduled Processes.

Run the report

You can run the OSHA 300A (Staffing) report from a Client Workspace.

To run the report:

  1. Open the Client Workspace of the organization with the staffing employees that you want to capture on the OSHA 300A (Staffing) report.
  2. In the Action Center, under Reports, click OSHA 300A (STAFFING).

The OSHA 300A (Staffing) filter page opens.

  1. Set the desired filters:

Client

This field auto-fills with the Client Workspace name.

Location

Location provides a list of Active Locations in the Workspace.

 

For clients running OSHA 300A (Staffing) reports by location, you can choose a NAICS code if the code on the Org/Client Master does not align with the locations function. On the Client Location record, the value for Override NAICS replaces the NAICS code on the 300A (Staffing) report.

To select a NAICS code:

  1. On the Client Master, in the Action Center, under Links, click Locations.
    The Client Location form opens. The following image shows the fieldset, Location Information with the field Override NAICS.
  2. In Override NAICS:
    • When the Client Location contains an Override NAICS code, the Override is shown on the 300A (Staffing) report.
    • When the Client Location contains no Override NAICS code, the code is retrieved from the Org / Client Master.

 

Year

This required field filters for Claims logged in the selected calendar year.

Location Options

Select an option to filter for clients With Claims, Without Claims, With and Without Claims.
  1. Click Execute.

Column mappings

The following table provides a mapping of ClientSpace data to the OSHA 300A (Staffing) report.

Column mappings

Description

Establishment name

Org Name and Location Name if not Summarizing By Account.

Street, City, State, Zip

From Location, unless Summarizing by Account then get from the Org.

Industry description

From Org Business Type field.

SIC

From Org or Client Master depending on App Setting configuration.

NAICS

From Org or Client Master depending on App Setting configuration.

Annual average number of employees

Total Employees / Months Paid. Total Employees = Count of Employees with Vouchers during the selected OSHA Year. Months Paid = Sum of months with employees who had a voucher.

Total Hours Worked

For Employees, we take Total hours directly from the employee vouchers and sum those.

Field (G)

Sum of column (G) from OSHA 300 (Staffing).

Field (H)

Sum of column (H) from OSHA 300 (Staffing).

Field (I)

Sum of column (I) from OSHA 300 (Staffing).

Field (J)

Sum of column (J) from OSHA 300 (Staffing).

Field (K)

Sum of column (K) from OSHA 300 (Staffing).

Field (L)

Sum of column (L) from OSHA 300 (Staffing).

Field (M)

Sum of Columns (1) - (6) from OSHA 300 (Staffing).

Locations

Because some clients have a business need for inactive locations and there is no way to delete these locations through the user interface, the Client Location form has an Obsolete Date field. The OSHA 300/300A (Staffing) logic includes active Client Location records and inactive Client Location records where the Obsolete Date is within the selected OSHA Year. Inactive records that do not have an Obsolete Date , or records with an Obsolete date outside the OSHA Year are excluded.

The Location dataform fields, Related to Another Location? and Related Location, relate locations for OSHA. Totals for the related location are added when running the report. Run the reports for the sub-location when you manually select the location.

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