OSHA 300 (Staffing) Report

The OSHA 300 (Staffing) report is very similar to the standard OSHA 300 report. Like the standard version of the report, the OSHA 300 (Staffing) report is a log of work-related injuries and illnesses logged throughout the calendar year. It includes confidential information, a description of the injury or illness, and the number of days away, restricted, or transferred. However, the filter settings on the report configuration page (i.e., the OSHA 300 (Staffing) filter page) have been modified to only display fields pertinent to staffing placement. As a result, the Contract Type, Summarize By Account, Include Terminated Clients, and Hide Location Name fields have been removed and the Client Options field has been renamed to Location Options.

To produce OSHA logs from ClientSpace, the following areas must have accurate data:

WC Claims
RTW Records
Locations
Employee Vouchers

The OSHA 300 (Staffing) report includes active Client Location records and inactive Client Location records where the Obsolete Date is within the OSHA Year selected. Inactive records that do not have an Obsolete Date , or records with an Obsolete date outside the OSHA Year are excluded.

To run the report:

Open the Client Workspace of the organization with the staffing employees that you want to capture on the OSHA 300 (Staffing) report.
In the Action Center, under Reports, click OSHA 300 (STAFFING).
The OSHA 300 (Staffing) filter page opens.

Set the desired filters:

Client	This field auto-fills with the Client Workspace name.
Location	Location provides a list of Active Locations in the Workspace.
Year	This required field filters for Claims logged in the selected calendar year.
Client Options	Select an option to filter for clients With Claims, Without Claims, With and Without Claims.

Click Execute.

The report generates and opens as a PDF.

Column mappings

The following table provides a mapping of the OSHA 300 (Staffing) report.

Column mappings	Description
Establishment name	Location name
City, State	City and State
(A) Case No.	Carrier Claim Number
(B) Employee's Name	If Privacy Consideration is selected on the Claim tab, then Private outputs. Else, the Employee's first and last name are displayed.
(C) Job Title	Job Title fills in automatically with the value from the Employee Employment Job Title field.
(D) Date of injury or onset of illness (mo/day)	Mapped to CompClaim.DateOfInjury field.
(E) Where the event occurred	The Accident Site from the Injury tab shows here.
(F) Describe injury or illness	The Injury Accident Details from the Injury tab shows here.
(G) Death	This field is checked if the CompClaim.Resulted In Death field is set to Yes.
(H) Days away from work	This field is checked if not a Death AND an RTW record exists for Out Of Work. Days away from work is based on Return To Work records that have a status of Out of Work.
(I) Job transfer or restriction	This field is checked if not a Death AND there are no Out of Work RTW records AND am RTW record exists for Light Duty.
(J) Other recordable cases	This field is checked if not a Death AND there are No Out of Work or Light Duty records AND an RTW record exists for either Full Duty or Alternate Job.
(K) Away from work (days)	Based on an RTW record of Out of Work. Not affected by Alternate Job or Full Duty. If an RTW record has no End Date, then End Date is assumed to be 12/31 of the OSHA Year. If the value is greater than 180 days, it defaults to 180 days.
(L) On job transfer or restriction (days)	Based on an RTW record of Out of Work. Not affected by Alternate Job or Full Duty. If an RTW record has no End Date, then End Date is assumed to be 12/31 of the OSHA Year. If the value is greater than 180 days, it defaults to 180 days. Job Transfer or Restrictions is based on RTW records that have a status of Light Duty. Intentionally, excludes Alternate Job.
(M) (1) Injury, (2) Skin Disorder, (3) Respiratory Condition, (4) Poisoning, (5) Hearing Loss, (6) All other illnesses	Maps to the CompClaimInjury.OSHA Classification field.

Locations

Because some clients have a business need for inactive locations and there is no way to delete these locations through the user interface, the Client Location form has an Obsolete Date field. The OSHA 300/300A (Staffing) logic includes active Client Location records and inactive Client Location records where the Obsolete Date is within the selected OSHA Year. Inactive records that do not have an Obsolete Date , or records with an Obsolete date outside the OSHA Year are excluded.

The Location dataform fields, Related to Another Location? and Related Location, relate locations for OSHA. Totals for the related location are added when running the report. Run the reports for the sub-location when you manually select the location.